“Monitoring the effects of Project PL0100

“Improving the efficiency of Polish Environmental

Inspection, based on Norwegian experiences””

Developments in 2013

Measure 1: Publicity activities and project management

In the framework of project management a project implementation team was established by the decision of CIEP. Moreover, a number of standard management activities was carried out connected with the implementation of the substantive, organisational and financial services scope of the project. In the framework of promotional activities a kick off meeting was organised. Promotional materials and calendars were purchased. A project subpage was created on the CIEP’s website. Promotional materials were provided to International Trade Fair of Environmental Protection POLEKO. Promotional materials and calendars were distributed among the participants of the project workshops and sent to VIEP and bodies cooperating with CIEP under the project. The first meeting of the Project Steering Committee was organised.

Measure 2: Implementation of an effective system for handling data on inspection

A Project Group was established. Workshops for the employees of CIEP and VIEP as well as for the Norwegian partner were held, and then a project group meeting on the IT Inspection Support System (ITISS) was held, after which guidelines were developed concerning the introduction of changes to the ITISS. Training for CIEP’s administrators were organised. Technical assistance services were purchased for the ITISS. Disk arrays and servers as well as internet link lease were purchased.

Measure 3: Methodological strengthening of inspection

A Project Group was established and its first meeting was arranged. At the meeting, the implementation plan of Measure 3 was discussed, which is to assess the functioning of the Inspection System (IS) developed under the PL0100 Project, to define the scope of desired changes and to introduce changes to the IS documentation. A study visit to Norway took place, whose aim was to learn about the inspection activity of KLIF, with a particular focus on the practical issues concerning monitoring of the operation of the inspection system and IT inspection support systems developed and used by KLIF. A concept of survey questions was developed, which were used by an external company to develop and conduct the study of the inspectors’ assessment of the functioning of IS and ITISS. The survey results were discussed with the Norwegian Climate and Pollution Agency (KLIF). Three workshops were conducted for the employees of CIEP and VIEP concerning the planning and conducting of inspections as well as carrying out post-inspection actions. A Project Group meeting took place after each workshop. The workshops and Project Group meetings resulted in the development of guidelines concerning the introduction of changes to the IS, on the basis of which a report of the baseline situation was drawn up.

Measure 4: Providing portable equipment for inspectors

Consultations were held with the CIEP persons responsible for the purchase of portable analysis and measurement devices and hardware in the framework of the PL0100 project, and project documentation was analysed in order to make a decision concerning on the optimal purchase of equipment for the remaining 14 VIEPs. Consultations were held with the two pilot VIEPs (Warsaw, Rzeszów) which received portable analysis and measuring equipment and hardware purchased under the PL0100 project. The remaining 14 VIEPs were asked about their requirements concerning portable devices for inspectors.

Measure 5: Development of a system for dissemination of information to the general public

A Project Group was established and its first meeting was arranged. At the meeting, the implementation plan of Measure 5 was discussed, whose aim was to develop a project of the communication strategy concerning CIEP’s inspection activity and to modernise the CIEP’s website. An audit was performed concerning the protection of personal data under the inspection activities of CIEP, a report was drawn up and workers’ training was conducted. A study visit of the Project Group to Norway took place, which aimed at learning about the methods of disseminating information in the society used by the Norwegian partner, concerning their usage in the IEP. A second audit was conducted concerning the verification of information to be published by the IEP on their websites.